DataNexSys · Engagement
Purchase-to-pay controls check
Segregation, approval trails, and three-way match testing for manufacturing purchasing and accounts payable.
Manufacturing margins erode quietly when purchase orders are raised after goods arrive, vendor master changes lack dual review, or freight and tooling charges bypass the three-way match. This check stresses the purchasing and payables spine that feeds your cost of goods.
Who it is for
Finance managers and procurement leads at manufacturing SMEs preparing for bank covenants, group reporting, or a change in AP staff.
What you walk away with
Documented gaps in approval matrices, vendor setup, matching exceptions, and payment runs—with a short action list sorted by cash and compliance impact.
Included
- Mapping of requisition, PO, receiving, and payment steps
- Sample testing of matched and unmatched invoices
- Review of vendor master change logs
- Evaluation of approval limits versus actual practice
- Brief management letter tailored to purchasing risk
Outside this engagement
- Negotiation with suppliers or cost-reduction workshops
- Full plant inventory testing
- Legal contract redrafting
How the review runs
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1
Chart the approval path
We compare written purchasing policy to how buyers and plant managers actually release spend.
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2
Sample the trail
Invoices, receipts, and POs are sampled for match quality and timing.
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3
Close with actions
Findings are ranked so AP and procurement can fix high-cash-risk items first.
Duration
About one week for a single legal entity and one primary plant.
Where we work
Mix of on-site AP and receiving review plus remote document sampling.
Pricing basis
Fixed-fee bands based on monthly invoice volume; details on the Fees page.
Preparation
Vendor list, approval matrix, recent exception reports, and AP user access list.
Strengthen purchasing controls
Describe your monthly invoice volume and whether receiving is centralized or plant-based.
Request a purchasing check